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Privacy
Your Privacy is Important
The Jon Carnegie School, Kew is bound by the Commonwealth  National Privacy Principles and the Victorian Health Records legislation.

This statement outlines how the School uses and manages personal information provided to it or collected by it.

What kind of information does the school collect?
The Jon Carnegie School may collect and hold personal information, including sensitive information, about:

  • Students and parents and/or guardians before, during and after the course of a student’s enrollment at the School;
  • Job applicants, staff members, volunteers and contractors; and
  • Other people who come into contact with the School.

Personal information you provide
The Jon Carnegie School will generally collect personal information held about an individual by ways of forms filled out, face-to-face meetings, inter-organisational meetings and interviews and telephone calls and other communications.

Personal information provided by other people
In some circumstances the School may be provided with personal information about an individual from a third party, e.g. a report provided by a medical professional or a reference from another school. If you provide information to us about other people, we encourage you to inform them that you have provided us with information.

Employee Records
Under the Privacy Act the National Privacy Principles do not apply to an employee record. Consequently, the School Privacy Policy does not apply to the School’s treatment of an employee record, where the treatment is directly related to a current or former employment relationship between the School and an employee. Nevertheless, the School must provide access to health records and ensure compliance with the Health Privacy Principles under the Victorian Health Records Act 2001.

How will the school use the personal information you provide?
The School will use the personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection, or, to which you have consented.

Students and Parents
The primary purpose of collecting information from students and parents is to enable the School to provide a quality education to its students and to fulfill its duty of care. The purposes for which the School uses personal information of students and
parents include,

  • To keep parents informed about matters related to their child’s schooling, through correspondence, newsletters, magazines and reports;
  • Day-to-day administration;
  • Looking after student’s educational, social and medical well-being;
  • Seeking donations and marketing for the School;
  • To satisfy the School’s legal obligations.


Consequences of not supplying information
In some cases, where the School requests personal information about a student or parent, if the information requested is not obtained, the School may not be able to enroll or continue the enrollment of the student.

Job Applicants, Staff members and contractors
In relation to personal information of job applicants, staff members and contractors, the School’s primary purpose of collection is to assess and (if successful) to engage the applicant, staff member or contractor. The purposes for which the School uses this information include:

  • Administering the individual’s employment or contract,
  • For insurance purposes,
  • Seeking funds and marketing for the School
  • To satisfy the School’s legal obligations, for example, in relation to child protection legislation


Volunteers
The School also obtains personal information about volunteers who assist the School in its functions or conduct associated activities (such as alumni associations) to enable the School and the volunteers to work together.

All staff, volunteers and contractors are bound by the The Jon Carnegie School Privacy Policy.

Who might the School disclose personal information to?
The School may disclose personal information, including sensitive information, held about an individual to:

  • Another school, as required;
  • Government departments;
  • Medical Practitioners;
  • People providing services to the School, including specialist visiting teacher and sports coaches;
  • Recipients of School publications, like newsletters and magazines;
  • People providing services to the School to assist in fundraising, such as parent and alumni support groups
  • Parents; and
  • Anyone you authorise the School to disclose information to.


Photographs and images
As part of its regular activities, The Jon Carnegie School may take photographs and images of staff, students and other participants in the life of the school to record and celebrate student effort and achievement. These images may be published in The Jon Carnegie School eNewsletter, information booklets, School promotional videos, School related media reports, Newspapers the Year Book and other The Jon Carnegie School magazines, or The Jon Carnegie School prospectuses.

If you do not wish photographs or images of yourself or your child to be included in these publications please advise the School in writing so that your images are not selected for publication. If the School does not receive an objection from you, it will be assumed that you have consented to allow the School to use photographs (which may include images of yourself and/or your child) for the purposes described above and in the publications identified above.

The School will seek your separate consent before publishing an image of yourself and/or your child that involves a specific activity, purpose or publication not identified above.

Sending information overseas
The School will not send personal information about an individual outside Australia without:
  • Obtaining the consent of the individual (in some cases this could be implied) or
  • Otherwise complying with the National Privacy Principles.

Visitors to The Jon Carnegie School Website
The Jon Carnegie School uses Google Inc. to operate our website, to maintain quality of service and to improve the operation of the website.

To find out more about Google Analytics and the Google privacy policy visit http://www.google.com/analytics/learn/privacy.html

How will the school treat sensitive information?
Sensitive information means:
Information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences or a criminal record and health information. Unless you agree otherwise, or is allowed by law, sensitive information will be used and disclosed only for the purpose for which it was provided or a directly
related secondary purpose.

Management and security of personal information
The School has in place steps to protect the personal information the School holds from misuse, loss, unauthorized access, modification or disclosure by use of various methods including locked storage of paper records and pass worded access rights to computerized records.

Updating personal information
The School endeavors to ensure that the personal information it holds is accurate, complete and up-to-date. A person may seek to update their personal information held by the School by contacting the Receptionist of the School.

You have the right to check what personal information the School holds about you
Under the Commonwealth Privacy Act, an individual has the right to obtain access to any personal information which the School holds about them and to advise the School of any perceived inaccuracy. There are some exceptions to this right, such as where the release of information would breach the privacy of others, or, breach the School’s duty of care to the student.

To make a request to access any information the School holds about you or your child, please write to:

The Privacy Officer
The Jon Carnegie School, Kew
230 High Street, Kew Vic 3101

enquire@jcs.edu.au


The Jon Carnegie School understands an individual’s right to keep their personal information private is highly important.

We are committed to protecting and maintaining the privacy, accuracy and security of your personal information.